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English When the GMP methodology is used, the university will assess solicitation responses through the scoring of written proposals, and then a subsequent round of scoring of finalist presentations. Procurement Justification Form PJF Page 1 of 3 Rev. is to be used by departments and schools to document sole source purchase requests of $10,000 or more, in an effort to make sure purchases are being made in compliance with University Policy and Procedures. Date: Requisition Number: Department: Department Head: 1. Departments of Business Services | 3500 South Figueroa Street | UGB 210 | Los Angeles, CA 90089-8015, Conflict of Interest in Professional and Business Practices, USC’s Completed IRS W-9: Request for Taxpayer Identification Number and Certification, Form 590: Withholding Exemption Certificate for California nonresidents requesting exemption from 7% withholding – To obtain the current form, go to the. Found inside – Page 23... of sole source justifications. Subpart 1513.4— Imprest Fund [Reserved] Subpart 1513.5— Purchase Orders 1513.505 Purchase order and related forms. 1513.507 Clauses. Authority: Sec. 205(c), 63 Stat. 390, as amended, 40 U.S.C. 486(c). Found inside – Page 48Secretary Geren and General Casey , from the early 1990s the M4 has been a sole - source contract to the original ... produce weapons based on the over 40 - year - old M - 16 design that are virtually identical in form and function . Date: This questionaire should be be completed and signed by the end user or other subject matter expert … 1. Although every section of the form must be completed, the core of a sole source justification is usually based upon one of the following sections of the form: 1. Confidential materials are not to be disclosed to other suppliers or outside organizations. (a) A contracting officers may award a contract to a verified VOSB concern using procedures … Found inside – Page 1213-24Sole source justification . ... DPA recipients shall use Form DOT F 4230.1 , Simplified Acquisition Summary ( Attachment 7 ) for the purpose of documenting ... The DPA recipient shall sign the Simplified Acquisition Summary form as the ... (2) When the supplies or services required by the agency are available from only one … Item 18: Fill in as required.If sole source or limited source is selected, attach the approved justification required pursuant to FAR 6.302, 8.405-6, or 16.505. None of the above applies (Please attach a detailed explanation and justification for this sole source request.) University departments that solicit bids from suppliers without Business Services involvement are responsible for complying with university bidding guidelines. SINGLE/SOLE SOURCE JUSTIFICATION . (A) Purchases between $2,501 and $25,000 Formal price solicitations are not required for items in this range. The facility is open to Sole Source Justification Form. Found inside – Page 33306.302–1 Only one responsible source and no other supplies or services will satisfy agency requirements. ... Justifications for acquisitions in excess of the simplified acquisition threshold shall be in the form of a separate, ... THE DRUG FREE WORK PLACE ACT APPLIES TO ALL SOLE SOURCE PROCUREMENTS OF $50,000 OR GREATER. SOLE SOURCE PROCUREMENT. There are seven statutory exceptions to full and other competition. 4.19.2021 Page 2 of 10 . and complete the sole source certification that will pop up under my forms after the PAP form is completed. Include substantiating data such as; companies contacted and the reason for elimination, technical data, etc. Consolidated Services Inventory Form 7 [pdf] Justification for Conference Site Selection … Sole Source Justification Form. ... (27) and WAC 236-48-005(3). Sole provider of a licensed or patented good or service. ó'Ü&¯Íøa|¿Cð[U3i¼uÚÅ,£H$Îi|Y¼^½]¿¤ï?åéñÓW9_¤(°HâlÎ+ 4. Single source … Opportunity to participate in this pre-construction work will rotate among the pre-approved general contractors, in order to avoid any apparent conflicts of interest or unfair competitive advantages. Found inside – Page 18( i ) Justifications in excess of the simplified acquisition threshold shall be in the form of a separate ... ( iii ) Sole source justifications using the Federal Supply Schedule shall include the content listed in FAR 6.303–2 . or the ... Description of Supplies and Services. https://businessservices.usc.edu/purchases/purchasing@usc.edu(213) 740-2716, James Staten, Senior Vice President, Finance and Chief Financial OfficerUniversity of Southern California, 3500 S. Figueroa St., UGB 105 Sole Source Justification Request Form . It is the supplier’s responsibility to ensure that the required insurances remain in effect for the entire duration of the awarded contract. Instructions. Purpose . Sole Source Justification Form Before you begin: If your spend for this request is less than $250,000 for federally funded efforts, or less than $50,000 for … Competitive bidding must be conducted for goods and services when: Exceptions to the competitive bidding policy are stated in Sections 4 and 5. Quoted prices shall be firm for 30 days and inclusive of all costs including transportation. WHEN IS A JUSTIFICATION & APPROVAL REQUIRED? Sole Source Justification Form Page 5 of 5 Revised: 9/8/2015 ATTACHMENT 1- GENERAL SPECIFICATIONS List the general specifications for your Sole Source Justification request. SOLE SOURCE JUSTIFICATION (SSJ) (Applicable to procurement activities that require MCC approvalwhen obtaining consulting services without competition) General … The university will conduct formal competitive bidding in order to get the best value for the expenditure of funds, follow best business practices, and comply with funding source requirements. The BP37SS form must be completed in its entirety. See the Business Services website for the university’s preferred supplier list. The policies listed below provide information on how USC does business with suppliers: The forms and documents listed below are available for download under (right) … Found inside – Page 42606system of records is proposed to be exempted and the justification for the exemption is contained in a general notice which ... Form is prepared by Customs offices performing the personal search and is the sole source of information . Competitive bidding must follow one of two methods: “guaranteed maximum price (GMP)” or “lowest responsive bidder.”. Single / Sole Source Justification. 819.7008 Sole source awards to a verified Veteran-owned small business. An exception to this policy is granted to capital construction projects that are not funded directly by a federal contract or grant, as detailed below. Preferred suppliers are those suppliers with which the university has a negotiated or competitively bid master agreement that includes price discounts and negotiated legal and business terms and conditions. Invoice Payments However, whenever possible multiple options should be investigated through a process of due diligence to ensure price reasonableness. 3. They are to be used only as an exception when all attempts to Date _____ Account/fund # _____ List technical reasons for requesting the purchase of specific … Found inside – Page 231513.170-1 Contents of sole source justifications . Subpart 1513.5 — Purchase Orders Subpart 1513.4 — Imprest Fund ( Reserved ] Subpart 1513.5 — Purchase Orders 1513.505 Purchase order and related forms . Contracting Officers may use ... JUSTIFICATION FOR SOLE SOURCE PROCUREMENT. The basis for limiting the sources for this acquisition is (Describe the nature of the action and why sole source is required.). SOLE SOURCE JUSTIFICATION. Completion of this form is mandatory when propos ing subcontract(s) under a federal contract for sponsored activity and the subcontract is … Found inside – Page 883DEPARTMENT OF THE TREASURY BUREAU OF THE PUBLIC DEBT FEDERAL SUPPLY SCHEDULE LIMITED SOURCES JUSTIFICATION AND APPROVAL ( FAR 8.405-6 ) recommend that the US DEPARTMENT OF THE TREASURY usc limited source procedures for the acquisition ... In order for Purchasing to consider a request for Sole Source, the justification form (found under "Purchasing Forms" tab … For additional questions or representation in a federal sole source justification bid protest and violations of 10 USC 2304, call a bid protest lawyer at … Item 19: Identify if the procurement will be solicited of a pre-existing vehicle.Pre-existing contract vehicles include Multiple • Sole Source Justification Form • Firm Price Quotation from sole source supplier. SOLE SOURCE JUSTIFICATION . Sole Source/Proprietary Justification . This form must accompany purchase requisitions for the sole … The university may have more than one preferred supplier in any given category. Purchasing Toolbox. Found inside – Page 21... to cover any conceivable method of procurement , including competitive negotiation and sole source mentioned in the article . This exception objection is a red herring anyway . If there is a problem it is one of form not substance . Link to approved letterhead options and order form. Sole Source Justification Form (SSJ-1) is to be used by departments and schools to document sole source purchase requests of $10,000 or more, in an effort to make sure purchases are being made in compliance with University Policy and Procedures. Therefore, all sections … Purchase requisitions for goods and services that are to be purchased from a specific vendor or limited to a specific brand, where substitutes to the suggested vendor or brand are unacceptable, must Page 2 of 2. Unless more specific insurance provisions are stipulated in an agreement, such as, but not limited to, agreements for construction, maintenance, facilities, architects, and independent contractors, a supplier performing work at or for the university will be required to maintain the charted insurance coverage at the supplier’s own expense. Found inside – Page 518 / Friday , January 11 , 1985 / Rules and Regulations 1733 written justifications and approvals ( 4 ) This D & F shall ... ( 1 ) Citations : 10 U.S.C. commence negotiations for a sole source 2304 ( c ) ( 6 ) or 41 U.S.C. 253 ( c ) ( 8 ) ... No sole source justification is required. INSTRUCTIONS: Please provide the requested information in the white spaces below. Found inside – Page 231513.170-1 ( ontents of sole source justifications . Subpart 1913.4 - Imprest Fund [ Reserved ] Subpart 1513.5 — Purchase Orders 1513.505 Purchase order and related forms . Contracting Officers may use the EPA Form 1900-8 , Procurement ... 2.5.604 SOLE SOURCE PROCUREMENT (1) This rule applies to all sole source procurements of $5,000 or greater unless exigency procurements described in ARM 2.5.605 are necessary. VA Veteran-owned small business set-aside procedures. Sole source awards to a verified service-disabled Veteran-owned small business. Sole source awards to a verified Veteran-owned small business. Contract clauses. Only one source is known for a specialized item of equipment or material. (2) Sole source procurement is permissible under the following circumstances: (a) the compatibility of current services or equipment, accessories, or replacement parts is the paramount consideration; Conflict of Interest in Professional and Business Practices Each justification for a sole-source 8(a) contract over $20 million shall includ e the following information: (a) A description of the needs of the agency concerned for … Found inside – Page 51Sole Source Justification [ Skip If Not Applicable ] o If this is a request for sole source contract , grant , or cooperative ... Please review those requirements and attach to this form the required documents , including findings and a ... The requisitioner should be able to document a thorough and equitable evaluation of … The form or memorandum must be signed by the Principal Investigator if purchase is on a Sponsored Project Account. This form is to be used when a request is for a federally-funded purchase equal to or greater than $10,000, a … JUSTIFICATION SINGLE OR SOLE SOURCE REQUEST Dept. To request a sole source justification, the department must submit a written Sole Source Justification form ( PDF) to Procurement & Contracts via a requisition. This form must be completed and accompany any requisition of $10,000 or more if the vendor is not selected through a … Extensive appendices. This is a print on demand publication. SOLE SOURCE / SOLE BRAND JUSTIFICATION FORM . MU100 Developed by the Office of Purchasing Page 1 of 3| Revised: 11/2/20 . The general contractor with the highest score will be awarded the project. COLUMBIA UNIVERSITY IN THE CITY OF NEW YORK. Submission of justification is no guarantee that the single source will be accepted by the Director of Purchasing and Property Services. Found inside – Page 8447 : 644 Where occurrence of number of errors and inconsistencies in preparation of subcontractor listing form did not ... step may have been restricted to some extent , nor to circumvent difficult task of sole - source justification . We ensure that all procurement transactions are conducted in a legal … Suppliers and Competition. #_____ Req. Found inside – Page 33Then choose the RFP you wish to download RFPs are in portable document format ( PDF ) To download and view these documents ... Justification for other than full dopen competition is FAR 6.302-1 , Only One Responsible Source d No Other ... August 29, 2017. University departments should utilize Business Services for required competitive bidding, as Business Services will ensure that all bids are conducted in compliance with university and funding source policies and will deploy best-practice bid procedures. Found inside – Page 196The Office of Acquisition Management received the FEMA Form 40-1 which recommended a sole source award to TBA . Based on the justification provided by the Program Office , the earlier sole source purchase order which showed TBA to be ... Purchasing Services highly Form>MMO#102. SOLE SOURCE JUSTIFICATION FORM This document must be completed to provide information necessary for the review and approval of sole-source or single source purchases over $5,000. 10 … Note: You must provide a thorough and complete response to all the considerations. State of Rhode Island, Department of Administration. Consolidated Services. 2. Bidding is not required when it is determined only one supplier is able to provide the goods or services. If requested by the university, it will be the supplier’s full responsibility to provide the university with evidence of the required insurances. Examples of PPI include stents, catheters, heart valves, pacemakers, leads, total joint implants, spine implants, and bone products. Name Of Manufacturer Of Item(s) (if applicable): 4. Sole source procurements of commodities and services are determined to only be available from a single source and cannot be competitively bid. Regardless of total cost bidding is not required for the following services: hotels, event venues, restaurants, caterers, advertisements, airlines, independent contractors, or legal services. Sole Source Justification Form . Please provide a complete and detailed response to each question. Within the … Sole Source Justification Statement This form must accompany the contract and purchase order whenever a sole source purchase is requested. The university prefers to purchase from companies that have been in business at least two years. Sole provider or factory-authorized warranty service. Physicians have manufacturer preferences based on surgical procedures and clinical outcomes. Sole Source Justification Form . Link to 'after-the-fact' purchase justification (exception basis) Sole … The forms and documents listed below are available for download under Related Documents (right), or by clicking on the link to the item. Found inside – Page 51Sole Source Justification [ Skip If Not Applicable ) o If this is a request for sole source contract , grant , or cooperative agreement authority , review the instructions and identify below the bases for a sole source award . Single/Sole Source Justification Form . However, the University may waive the competitive process and approve sole source procurement provided the requestor can adequately justify its use. Source Justification Form. (Federal Contracts Only) A Fair and Reasonable Cost Analysis & Sole Source Justification (OSR Form 45) if the funding mechanism is known to be a Federal contract at time of proposal. 3. SINGLE/SOLE SOURCE JUSTIFICATION . Found inside – Page 275129 ; proposals in a specific research area , 42 U.S.C. 1961 et seq . ... is based on competitive bidding resolving local , State , and nationwide when sole source justification is not water resource problems ; train water possible . $782,646, an average savings of 24 percent for LAC+USC MC. SOURCE JUSTIFICATION FORM Bureau of Procurement SECTION A 1. Sole Source Justification Request Form . 5. Figure C15.F2 Guidance for Sole Source Justification Page | 1 GUIDANCE FOR SOLE SOURCE JUSTIFICATION The applicable IA contracting authority retains approval … Use a formal letterhead and do not handwrite the sole source justification letter. Found inside – Page 565(3) The planning and conduct of source Selections and negotiations must stress the need for the necessary security ... (1) PurSuant to the authority of 10 U.S.C. 2306(f), the requirement of $ 3.807– 3(a) with respect to the submission ... The total cost is for professional services of $150,000 and above. of Purchases has developed a Sole Source Authorization Form (BP37SS) which must be completed and attached to every requested sole source. b. Revised 03/30/2017 Page 1 of 2 SPD-PS020. Found inside – Page 112-22The ized the written justification for use of other agency rejected Litton's proposal as late than competitive procedures ... 1994 . cluded that award to DRC was justified under 10 U.S.C. & 2304 ( c ) 2 ) , implemented by SOLE - SOURCE ... Purpose . You have a reasonable expectation that at least two qualified 8(a) small businesses will submit offers Using services are Air Force, Navy and various Defense Logistics Agency field activities. First, describe the products, goods, or services that are to be acquired and the USC Procurement Services' mission is to support the university by applying the best methods and best business practices when acquiring goods and services. " More complex examples are termed "Practical Examples" and follow a standard format: Objective; Background; Analysis; Results; and Takeaways. Why buy a book you can download for free? We print this book so you don't have to. Found insideAlthough the IRS asked for authority for the sole source acquisition of maintenance services from Control Data Corp. ... the Justification for Noncompetitive Procurement ( Form TD 70-06 ) which indicated that you plan to award a sole ... The policies listed below provide information on how USC does business with suppliers: Diverse Supplier Guidelines State Fiscal Accountability Authority. (1) Citations: 10 U.S.C.2304(c)(1) or 41 U.S.C.3304(a)(1). Supporting Rationale. Sole Source: A contract action that is entered into, or proposed to be entered into, after soliciting and negotiating with only one source. 1/29/2020 This form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division of Procurement Services. Found inside – Page 391... transmitEmission Testing ( EPA - HQ - OAR - 2009-0837 ; and Approval of Sole - Source 8 ( a ) Contracts ting the ... A letter from the Director , Office of U.S.C. 801 ( a ) ( 1 ) ( A ) ; to the Committee on U.S.C. 801 ( a ) ( 1 ) ... 1 of 3. Sole/Single Source Justification v4.0 05 March 2011. Please also save your completed Sole Source Form as a Word document in case Procurement Services needs you to email it to them once they receive the requisition. Sole/Single Source Justification v4.0 05 March 2011. Statutory Authority: Pursuant to Marshall University Board of Governors Policy No. Section A: DESCRIPTION OF COMPETITION (Supplier's selection was conducted as checked) l8l Competition not obtained Explanation: sole source - see additional justification D Competition obtained previously I Previous PO No. Sole Source Justification Form . Section 18-4-306, MCA, allows a contract to be awarded for a supply or service item without competition under certain circumstances. íÚ~8-yX7YTÖ{É¥=9Ët¿ÿ,¢=_ߢÀh¢zcHß,{2ÃX¸üðN ©WÈ@ÊÄÔ ÒexÚ®¥l&{-Iýq~÷. All supplier bids must be in writing; verbal bids cannot be accepted. If you leave the subject blank, this will be default subject the message will be sent with. The Subrecipient Commitment Form (OSR Form 33) completed and signed by the subrecipient's institutional official. (4) Sole source awards under the 8(a) Program (15 U.S.C. After pre-construction work is complete and the project fully designed, the university will distribute a solicitation to all pre-approved general contractors, including the contractor who participated in pre-construction work, in a sealed bidding process with the award going to the lowest responsive bidder. To match and intermember is an acceptable justification of sole source when you provide specific information regarding the equipment you are matching. FA-9 Purchasing Policy, 2.1.17,the University may award a contract directly to a vendor without competitive bidding if certain requirements are met. To request a sole source justification, the department must submit a written Sole Source Justification form ( PDF) to Procurement & Contracts via a … Sole source procedures do not apply if the item is under $5,000. Non-Routine Purchase Justification. • If the justification for sole source is “Standardization” then additional supporting documentation must be provided. The purpose of this policy is to ensure the best overall value to the university for the expenditure of funds; this includes the use of preferred suppliers, establishes USC’s competitive bidding requirements, and identifies other supplier requirements. Small and Minority Business. JUSTIFICATION FOR SOLE SOURCE PROCUREMENT OF SERVICES. * In the Sole Source Justification Form Part I description field, include: [Agency], in agreement with the Chief Procurement Officer for General Services (CPO-GS), desires to establish a Joint Purchase Master Contract (JPMC) sole source for [include brief description of the procurement]. Rev. appropriate, reasonably available source. You can find the dollar thresholds for mandatory competition and the procedures for requesting a waiver in 13 CFR 124.506.. You can award a competitive 8(a) set-aside contract if:. All requests must provide adequate and detailed information and rationale to justify an exception to the competitive bid process. Sole/Single Source Justification Form . Found inside – Page 1522Tee justification set out in the Assistant Secretary's letter of ruly 24 for utilizing this method , and the procedures ... meet mobilization requirements , it FORM 1 MAY 55 * U. S. GOVERNMENT PRINTING OFFICE 1522 SOLE SOURCE PROCUREMENT. Found insideException 1: There is only one responsible source, and no other supplies or services will satisfy agency requirements. ... 6 require a written justification, and exception 7 requires a written determination and ndings, a special form of ... Review the Sole Source Justification page first. In accordance with agency objectives, the government has a need to procure (Describe the supplies or services required to … Competitive bidding for capital construction projects, Competitive bidding must be conducted on capital construction projects when the total project cost is $50,000 or greater. Operating Divisions (OPDIVs) shall prepare the template in accordance with these completion instructions. Found inside – Page 2280Record source categories : The information contained in these files is received from U.S. Customs employees ... The provisions of 5 U.S.C. 552a from which this system of records is proposed to be exempted and the justification for the ... Revised: 9/8/2015. Justification for Other than Full and Open Competition “Source Selection Information – see FAR 2.101 and 3.104” Identification of the agency and contracting … Provided below are definitions of the Status Designations for the Source Justification Form process. If only one source is solicited, justification for the proposed sole source must be documented on this form and should explain why competition among sources is unfeasible. SOLE SOURCE PROCUREMENT REQUEST FORM . As a contracting officer, you’re allowed to use set-aside contracts for small disadvantaged businesses. Found inside – Page 13-11It is a multipurpose form procedural discretion and flexibility , so that commercial item that can be used as a ... prepare ( a ) Each purchase order ( and each purchase order modifisole source justifications using the format at 6.303-2 ... The requested product is an integral repair part or accessory compatible with existing equipment. SOURCE SELECTION & PRICE REASONABLENESS JUSTIFICATION FORM For Federally‐funded purchases ≥$10,000 and non‐Federally‐funded purchases ≥$100,000 Revised 9.24.2019 2 … JUSTIFICATION FOR SOLE SOURCE (Simplified Acquisitions <$100K) JUSTIFICATION FOR SOLE SOURCE (Simplified Acquisitions <$150K) The service or material listed on
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